How to assign transaction to accounts automatically.

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How to assign transaction to accounts automatically.

Hans Deragon
Greetings,

New user here.  I downloaded 500 transactions from my credit card bank
site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
automatically assign transactions to a specific account?  For instance,
any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
Car:Gasoline.  I fail to find that information on the web, except that
when importing, GnuCash trains itself and does that automatically at the
next import.

But what about my 500 transactions that are already imported?  What
about if one wants to reassign transactions to another account, after a
month of careful thinking?  Does a user have to go through all
transactions manually?

As a workaround, is it possible to convert the GnuCash file into Unicode
and use scripting languages to manipulate the transactions, then convert
it back to its binary format?

Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.

Best regards,
Hans Deragon


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Re: How to assign transaction to accounts automatically.

Roger Miskowicz
Excellent question!

On Tue, Feb 20, 2018 at 7:39 AM, Hans Deragon <[hidden email]> wrote:

> Greetings,
>
> New user here.  I downloaded 500 transactions from my credit card bank
> site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
> automatically assign transactions to a specific account?  For instance,
> any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
> Car:Gasoline.  I fail to find that information on the web, except that
> when importing, GnuCash trains itself and does that automatically at the
> next import.
>
> But what about my 500 transactions that are already imported?  What
> about if one wants to reassign transactions to another account, after a
> month of careful thinking?  Does a user have to go through all
> transactions manually?
>
> As a workaround, is it possible to convert the GnuCash file into Unicode
> and use scripting languages to manipulate the transactions, then convert
> it back to its binary format?
>
> Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.
>
> Best regards,
> Hans Deragon
>
>
> _______________________________________________
> gnucash-user mailing list
> [hidden email]
> To update your subscription preferences or to unsubscribe:
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Re: How to assign transaction to accounts automatically.

John Ralls-2
In reply to this post by Hans Deragon


> On Feb 20, 2018, at 4:39 AM, Hans Deragon <[hidden email]> wrote:
>
> Greetings,
>
> New user here.  I downloaded 500 transactions from my credit card bank
> site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
> automatically assign transactions to a specific account?  For instance,
> any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
> Car:Gasoline.  I fail to find that information on the web, except that
> when importing, GnuCash trains itself and does that automatically at the
> next import.
>
> But what about my 500 transactions that are already imported?  What
> about if one wants to reassign transactions to another account, after a
> month of careful thinking?  Does a user have to go through all
> transactions manually?
>
> As a workaround, is it possible to convert the GnuCash file into Unicode
> and use scripting languages to manipulate the transactions, then convert
> it back to its binary format?
>
> Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.

No, GnuCash does not train itself: You have to train it. You do that by assigning the transactions to accounts during import. That’s what that dialog with all of the yellow was about. Your best course of action is to go to the backup from before the import and start over.

Otherwise, yes, the only way to change transactions is one-at-a-time. You can speed it up a bit using the Edit>Find to select a group of transactions that you want to change to a particular. You’ll get a editable register and you can just go down the list changing each transfer account.

Regards,
John Ralls

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Re: How to assign transaction to accounts automatically.

Derek Atkins
In reply to this post by Hans Deragon
Hi,

Hans Deragon <[hidden email]> writes:

> Greetings,
>
> New user here.  I downloaded 500 transactions from my credit card bank
> site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
> automatically assign transactions to a specific account?  For instance,
> any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
> Car:Gasoline.  I fail to find that information on the web, except that
> when importing, GnuCash trains itself and does that automatically at the
> next import.

There are no rule-based modifications.  It's all about training.

> But what about my 500 transactions that are already imported?  What
> about if one wants to reassign transactions to another account, after a
> month of careful thinking?  Does a user have to go through all
> transactions manually?

Yes, you will.   Or you can "restart" -- revert back to before the
import, and then assign the imports correctly the "first" time.

> As a workaround, is it possible to convert the GnuCash file into Unicode
> and use scripting languages to manipulate the transactions, then convert
> it back to its binary format?

No.  But you could use the Python bindings to write a script against the
GnuCash API and manipulate them that way.

> Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.
>
> Best regards,
> Hans Deragon

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

--
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       Member, MIT Student Information Processing Board  (SIPB)
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Re: How to assign transaction to accounts automatically.

ebridges
In reply to this post by John Ralls-2
If you downloaded the transactions in QIF format, you may find this tool interesting:

https://github.com/Kraymer/qifqif

I have used for about a year now and it's really effective at categorizing transactions to the correct account before importing.


On Tue, Feb 20, 2018, at 10:09 AM, John Ralls wrote:

>
>
> > On Feb 20, 2018, at 4:39 AM, Hans Deragon <[hidden email]> wrote:
> >
> > Greetings,
> >
> > New user here.  I downloaded 500 transactions from my credit card bank
> > site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
> > automatically assign transactions to a specific account?  For instance,
> > any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
> > Car:Gasoline.  I fail to find that information on the web, except that
> > when importing, GnuCash trains itself and does that automatically at the
> > next import.
> >
> > But what about my 500 transactions that are already imported?  What
> > about if one wants to reassign transactions to another account, after a
> > month of careful thinking?  Does a user have to go through all
> > transactions manually?
> >
> > As a workaround, is it possible to convert the GnuCash file into Unicode
> > and use scripting languages to manipulate the transactions, then convert
> > it back to its binary format?
> >
> > Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.
>
> No, GnuCash does not train itself: You have to train it. You do that by
> assigning the transactions to accounts during import. That’s what that
> dialog with all of the yellow was about. Your best course of action is
> to go to the backup from before the import and start over.
>
> Otherwise, yes, the only way to change transactions is one-at-a-time.
> You can speed it up a bit using the Edit>Find to select a group of
> transactions that you want to change to a particular. You’ll get a
> editable register and you can just go down the list changing each
> transfer account.
>
> Regards,
> John Ralls
>
> _______________________________________________
> gnucash-user mailing list
> [hidden email]
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see
> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
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Re: How to assign transaction to accounts automatically.

Jeffrey Black
On 2/20/2018 10:03 AM, Edward Bridges wrote:

> If you downloaded the transactions in QIF format, you may find this tool interesting:
>
> https://github.com/Kraymer/qifqif
>
> I have used for about a year now and it's really effective at categorizing transactions to the correct account before importing.
>
>
> On Tue, Feb 20, 2018, at 10:09 AM, John Ralls wrote:
>>
>>> On Feb 20, 2018, at 4:39 AM, Hans Deragon <[hidden email]> wrote:
>>>
>>> Greetings,
>>>
>>> New user here.  I downloaded 500 transactions from my credit card bank
>>> site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
>>> automatically assign transactions to a specific account?  For instance,
>>> any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
>>> Car:Gasoline.  I fail to find that information on the web, except that
>>> when importing, GnuCash trains itself and does that automatically at the
>>> next import.
>>>
>>> But what about my 500 transactions that are already imported?  What
>>> about if one wants to reassign transactions to another account, after a
>>> month of careful thinking?  Does a user have to go through all
>>> transactions manually?
>>>
>>> As a workaround, is it possible to convert the GnuCash file into Unicode
>>> and use scripting languages to manipulate the transactions, then convert
>>> it back to its binary format?
>>>
>>> Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.
>> No, GnuCash does not train itself: You have to train it. You do that by
>> assigning the transactions to accounts during import. That’s what that
>> dialog with all of the yellow was about. Your best course of action is
>> to go to the backup from before the import and start over.
>>
>> Otherwise, yes, the only way to change transactions is one-at-a-time.
>> You can speed it up a bit using the Edit>Find to select a group of
>> transactions that you want to change to a particular. You’ll get a
>> editable register and you can just go down the list changing each
>> transfer account.
>>
>> Regards,
>> John Ralls
>>
>> _______________________________________________
>> gnucash-user mailing list
>> [hidden email]
>> To update your subscription preferences or to unsubscribe:
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> If you are using Nabble or Gmane, please see
>> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
>> -----
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
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Hans:

I assume you are using the OFX/QFX importer.  As Derek recommends you have a choice of either reverting your data back to before the import and then correctly assign the transactions (preferably with a small number of transactions at a time) or manually reassign all 500 and then proceed to retrain the importer for all future transactions. If you revert back to a previous backup, you will also have to re-enter all transactions entered after that import.

Derek could probably write a Python script in his sleep to do the corrections, if he ever sleeps.  Personally I don't think that he ever does sleep (:-))!! His up-time is longer than the servers.  So that is not an option.

Also personally, I have grown tired of the downloads I get from my financial institutions, all "YELLING" at me with payee names that are not human friendly when I forget to enter a transaction first.  I have been bludgeoning a Perl script to make the downloaded OFX/QFX files more friendly.  IE. "^SHELL.*" will be replaced with "Shell Gas".  If you have just a few names to change, you can easily use a search & replace with a good text editor or awk/sed on all future downloaded OFX/QFX files, and QIF for that matter.  It will bypass what the Bayesian logic has already learned. Doesn't solve your current 500 transactions problem I know but; will make your books more readable if you neglect to enter a transaction in the future.

Just my 2 U.S. cents worth.

--JEffrey Black M.B.A.

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Re: How to assign transaction to accounts automatically.

Hans Deragon
In reply to this post by Hans Deragon
Thank you all for your quick responses.  It is nice to discover that
GnuCash's mailing list is very alive.

I am currently shopping for an Open Source personal financial-accounting
software.  I do not mind the double entry, but it bugs me that I cannot
reassign accounts at will, easily.

Since I am starting, I have only a vague clue of the accounts I want to
create.  I am sure that in a few months, I will want to reassign
transactions to different accounts, go more granular probably.  This is
normal for new users who are discovering the tool.

For instance, one user might start putting all automobile related
transactions under the account "Automobile".  But after a few months of
usage, discovers that it would be preferable to have
"Automobile:Gasoline", "Automobile:Repairs", "Automobile:Lease", etc...
There is no mean in GnuCash to reassign previous transactions with
description "Shell" to "Automobile:Gasoline".  Yet, for me, this kind of
feature is basic and expected from personal financial-accounting software.

GnuCash seams missing a feature for this kind of scenario.  I would like
to propose the following feature:

  Search and Replace accounts assignments.

  Dialog box that allows to search for transactions matching
  their description with a user provided expression and allow
  to change the accounts to which they are assigned to.

  The feature should support:

  - Normal and extended regular expressions (default normal).
  - Limit search/reassignments to one or more accounts (default current
account only).
  - Limit search/reassignments within a time interval (default -infinty
to +infinity).

Should I open an issue against GnuCash regarding this feature request?
Is it something the developers will consider or it goes against the
philosophy of GnuCash?

Best regards,
Hans Deragon

On 2018-02-20 07:39, Hans Deragon wrote:

> Greetings,
>
> New user here.  I downloaded 500 transactions from my credit card bank
> site, all assigned to 'Imbalanced-CAD'.  Now, how can I set rules to
> automatically assign transactions to a specific account?  For instance,
> any transaction with "^ESSO.*" or "^SHELL.*" must be reassigned to
> Car:Gasoline.  I fail to find that information on the web, except that
> when importing, GnuCash trains itself and does that automatically at the
> next import.
>
> But what about my 500 transactions that are already imported?  What
> about if one wants to reassign transactions to another account, after a
> month of careful thinking?  Does a user have to go through all
> transactions manually?
>
> As a workaround, is it possible to convert the GnuCash file into Unicode
> and use scripting languages to manipulate the transactions, then convert
> it back to its binary format?
>
> Using GnuCash 2.6.12 on Ubuntu 16.04 LTS.
>
> Best regards,
> Hans Deragon
>
>
>
> _______________________________________________
> gnucash-user mailing list
> [hidden email]
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
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Re: How to assign transaction to accounts automatically.

Derek Atkins-3
Hans,

On Wed, February 21, 2018 8:49 am, Hans Deragon wrote:
> Thank you all for your quick responses.  It is nice to discover that
> GnuCash's mailing list is very alive.
>
> I am currently shopping for an Open Source personal financial-accounting
> software.  I do not mind the double entry, but it bugs me that I cannot
> reassign accounts at will, easily.

I would rephrase this as "cannot reassign multiple transactions at once".
You *can* easily reassign a single transaction pretty easily, but if you
want to rebalance your account tree -- you're right, it's much easier to
go from too many accounts to fewer accounts (when you delete an account
you can reassign, en-masse, all of its transactions to another account).

[snip]

> GnuCash seams missing a feature for this kind of scenario.  I would like
> to propose the following feature:
>
>   Search and Replace accounts assignments.
>
>   Dialog box that allows to search for transactions matching
>   their description with a user provided expression and allow
>   to change the accounts to which they are assigned to.
>
>   The feature should support:
>
>   - Normal and extended regular expressions (default normal).
>   - Limit search/reassignments to one or more accounts (default current
> account only).
>   - Limit search/reassignments within a time interval (default -infinty
> to +infinity).
>
> Should I open an issue against GnuCash regarding this feature request?
> Is it something the developers will consider or it goes against the
> philosophy of GnuCash?

I think it's a great idea, and I look forward to your patch or pull
request that implements it!

Welcome to GnuCash!

> Best regards,
> Hans Deragon

-derek

> Please remember to CC this list on all your replies.
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Re: How to assign transaction to accounts automatically.

Derek Atkins
In reply to this post by Jeffrey Black
jeffrey black <[hidden email]> writes:

[snip]
> Derek could probably write a Python script in his sleep to do the
> corrections, if he ever sleeps.  Personally I don't think that he ever
> does sleep (:-))!! His up-time is longer than the servers.  So that is
> not an option.

A) I do sleep (although my Avatar is almost-always-online)
B) I don't do Python -- I think it's a horrible language, and
   specifically whomever thought that syntactic whitespace was a good
   thing should be summarily tarred, feathered, and then shot.
C) Having said all that, I wholeheartedly agree that pre-processing
   files, when possible, can get you a really great outcome.  But this
   is easier with QIF and OFX-Download, not with OFX-DC.  I don't recall
   what the OP is using.
   
-derek
--
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Re: Re: How to assign transaction to accounts automatically.

Dale Alspach-2
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Hash: SHA256

This would be a nice enhancement. I suspect that for the developers (not
me) there are a lot of issues hidden in this.
I suggest limiting it to keeping the account type the same or at least warn
the user if not.
Your example is for a simple transaction. What should be done with splits?
Is the feature to be limited to changing only one of the splits? Is only
the account to be changed or should changes in descriptions and notes be
allowed? What about the reconciliation field?

Dale
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Re: How to assign transaction to accounts automatically.

Michael DeBusk-2
In reply to this post by Derek Atkins
On Wed, Feb 21, 2018 at 9:34 AM, Derek Atkins <[hidden email]> wrote:

> C) Having said all that, I wholeheartedly agree that pre-processing
>    files, when possible, can get you a really great outcome.  But this
>    is easier with QIF and OFX-Download, not with OFX-DC.  I don't recall
>    what the OP is using.

I've been editing my QIF files for years. It's very easy in vim.

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